MEETING DATE:
May 14, 2024
Title
RESOLUTION NO. 2024-9285 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN MARCOS APPROVING THE PROCUREMENT OF EQUIPMENT TO FACILITATE TRANSITION OF THE STREET SWEEPING PROGRAM TO IN-HOUSE SERVICE DELIVERY, AND AUTHORIZING THE CITY MANAGER TO NEGOTIATE, FINALIZE, AND EXECUTE RELATED AGREEMENTS AND TO APPROPRIATE NECESSARY FUNDS IN THE FY 2024-25 OPERATING BUDGET FOR THE SAME
Body
Recommendation
Recommendation
ADOPT a resolution granting the City Manager authority to negotiate and execute related agreements to procure necessary equipment and to appropriate monies in the fiscal year 2024-25 operating budget related to the transition of the street sweeping program to in-house service delivery .
Body
Board or Commission Action
Not Applicable
Relevant Council Strategic Theme
Planning for the Future
Dynamic and Responsive Service Delivery
Good Governance
Relevant Department Goal
Not Applicable
Executive Summary
The Public Works Department is responsible for street sweeping 373 curb miles within the City limits as well as City parking lots. Since 2007, the City has delivered this service via contractor with the most recent contract starting in 2020, utilizing Cannon Pacific Service (who was subsequently acquired by Sweeping Corporation of America (SCA)). The current contract ends in February of 2025. After an in-depth analysis, staff have determined the best value for providing street sweeping services is no longer through a contractor, rather with in-house staff. To transition the program from contract services, staff are requesting approval to authorize the City Manager to negotiate and execute a lease agreement or the related equipment and appropriate budget as necessary.
Discussion
Post-COVID, the Public Works Department has experienced an average of 30% to 40% increases in contractor-provided services due to the underlying inflation and labor cost increases. Based on evaluation of com...
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