MEETING DATE:
MAY 28, 2024
SUBJECT:
Title
RESOLUTION NO. 2024-9293 - AWARDING CONTRACTS FOR PARKS MAINTENANCE SERVICES TO EXECUTIVE LANDSCAPE, INC. AND PWLC1, INC., AND DELEGATING AUTHORITY TO THE CITY MANAGER TO NEGOTIATE, FINALIZE, AND EXECUTE SAID CONTRACTS
Body
Recommendation
Recommendation
ADOPT a resolution awarding contracts for parks maintenance services to EXECUTIVE LANDSCAPE, INC. and PWLC1, INC., respectively, and delegating authority to the City Manager to negotiate, finalize, and execute said contracts with for a maximum of five (5) years with an annual not-to-exceed budget of $2,268,418 and $2,630,629, respectively.
Body
Board or Commission Action
Not Applicable
Relevant Council Strategic Theme
Planning for the Future
Dynamic and Responsive Service Delivery
Good Governance
Relevant Department Goal
Not Applicable
Executive Summary
The Public Works Department maintains 44 City parks through a combination of contractors and city staff. The Department currently contracts with three service providers to provide landscape maintenance services for parks, trails, and right of way landscapes with contracts set to expire on July 1, 2024. City staff have publicly solicited and reviewed the bids for continuation of these services. Approval of this resolution will award multi-year contracts to Executive Landscape, Inc. and PWLC1, Inc., respectively, for ongoing routine and as-needed parks maintenance services for city parks, trails, and rights of way in a collective amount not to exceed $4,899,047 annually for the term of the contracts.
Discussion
The Public Works Department desires to contract with qualified landscape maintenance contractors to provide routine, ongoing landscape maintenance services of parks, trails, and rights of way. The current contracts were executed in 2019 with a 5-year term. Staff advertised a request for proposals in accordance with Section 2.30.100 of the San Marcos Municipal Code (Public Projects). RFP 24-02 was...
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