MEETING DATE:
NOVEMBER 26, 2024
SUBJECT:
Title
RESOLUTION NO. 2024-9380 - AWARDING A CONTRACT TO BRAUN NORTHWEST, INC., FOR THE PURCHASE OF ONE (1) RECHASSIS TYPE III AMBULANCE AND SUPPORT EQUIPMENT
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Recommendation
Recommendation
ADOPT a resolution awarding the contract to Braun Northwest, Inc. for the purchase of one (1) rechassis type III ambulance and support equipment.
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Board or Commission Action (If not applicable, please state not applicable below)
Not Applicable
Relevant Council Strategic Theme (If not applicable, please state not applicable below)
Dynamic and Responsive Service Delivery
Executive Summary
City Council adopted the fiscal year 2024-2025 Annual Operating Budget on June 11, 2024. The adopted operating budget includes funding for the purchase of one (1) rechassis type III ambulance though the Vehicle & Equipment Replacement Fund (Fund 602)
Discussion
The Fire Department’s call volume continues to increase, thus, increasing the mileage and maintenance on the Department’s first-line ambulances. The ambulance rechassis will provide the enhancement necessary to maintain a reliable first-line fleet. The ambulance rechassis purchases are built into the replacement schedule and are set to be replaced every four (4) years.
The San Marcos Municipal Code authorizes the City to acquire equipment from vendors both within and outside the state through cooperative purchasing programs. In accordance with the City’s Purchasing Ordinance Section 2.30.110 Cooperative Purchasing (Piggyback Procurement), Staff seeks to procure the ambulance rechassis utilizing the cooperative purchasing program of Houston-Galveston Area Council of Governments (HGACBuy), of which the City is an active member. HGACBuy has competitively bid and entered into a contract with Braun Northwest, Inc. (Bid No. AM 10-23) for the purchase of emergency vehicles, including ambulance rechassis.
A determining factor in selecting Braun Northwest, Inc. to build the ambulances, other than price, was its ability to rechassis its product. Cost savings are realized by utilizing this sustainable rechassis replacement model and will allow the Fire Department to avoid purchasing new ambulances on a more frequent basis.
Environmental Review
Not Applicable
Fiscal Impact
Based on these specifications, the following defines the one-time cost elements contained within the ambulance rechassis total purchase price:
Rechassis Cost $ 182,509
Sales Tax (7.75%) $ 14,144
Equipment $ 73,187
Total: $ 269,840
The costs outlined above for the rechassis are budgeted in the Fiscal Year 2024-2025 Annual Operating and Capital Improvement Program Budget in the Vehicle Equipment Replacement Fund (Fund 602).
Attachment(s)
Resolution No. 2024-9380
Prepared by: Dean White, Division Chief
Submitted by: Heather Todd, Fire/EMS Administrative Services Manager
Reviewed by: Dan Barron, Fire Chief
Approved by: Michelle Bender, City Manager