MEETING DATE:
OCTOBER 28, 2014
SUBJECT:
Title
resolution no. 2014-7995 - aWARD CONTRACT FOR CITYWIDE STREET LIGHT LED CONVERSION PROJECT
Body
Recommendation
Recommendation
ADOPT a resolution awarding a professional services contract to Southern Contracting Inc. for design, installation and project management services for the Citywide Street Light LED Conversion Project Contract in an amount not to exceed $1,100,000.
Body
Board or Commission Action
Not Applicable
Relevant Council Strategic Theme
Good Governance
Relevant Department Goal
Not Applicable
Introduction
In an effort to reduce energy consumption and maintenance costs for the operation of street lighting, staff is proposing a citywide street light retrofit project to convert existing Low Pressure Sodium (LPS) and High Pressure Sodium (HPS) street lighting to Light Emitting Diode (LED) street lighting. The Public Works Department currently maintains approximately 2300 street lights citywide with annual energy costs of approximately $186,000. Maintenance costs for these street lights have gone up dramatically as most are near the end of their useful life.
Discussion
Over the last few years, City staff along with SDG&E and other cities in San Diego County has evaluated LED and induction street lighting fixtures from various manufactures as part of an energy efficient street light evaluation program. Several cities have begun or have already converted their street light inventory to LED and have realized a substantial energy and maintenance cost savings by utilizing LED technology. LED lights have a minimum 10-year warranty, provide higher quality, full spectrum lighting and the lamp fixtures proposed are compliant with the City's "dark skies" policy.
Staff is recommending the selection of Southern Contracting Inc. based on the results of a Request for Proposals (RFP) process conducted by the City of San Diego for similar services. The City of San Marcos' purchasing procedures allow for the City to piggyback on other public agency contracts in lieu of a full RFP process under the State of California's "piggyback" procurement provision.
Fiscal Impact
The total cost for this project is estimated at $1,050,000. The City of San Marcos secured an Energy Conservation Assistance Act Loan from the California Energy Commission (CEC) for $1,100,000 with an interest rate of 1% for eleven (11) years. The reduction in energy consumption will save the City an estimated $100,000 per year. It is also estimated that we will save at least $80,000 per year in replacement lamps. A rebate to convert existing street lighting over to LED lighting is also available through SDG&E, and it is anticipated that the City will receive approximately $100,000 from the rebate program.
Attachment(s)
Resolution No. 2014-XXXX
Prepared by: Paul Buckley, Public Works Manager
Submitted by: Jim Chafe, Deputy Public Works Director
Reviewed by: Mike Edwards, Public Works Director/City Engineer
Approved by: Jack Griffin, City Manager