MEETING DATE:
JUNE 9, 2026
SUBJECT:
Title
RESOLUTION NO. 2026-9611 - RATIFICATION OF AGREEMENTS WITH THE TRIDEN GROUP FOR INFORMATION TECHNOLOGY SERVICES
Body
Recommendation
Recommendation
ADOPT a Resolution ratifying agreements previously executed with the Triden Group for information technology, operational support and risk management services procured through cooperative purchasing methods and authorizing the City Manager to negotiate, finalize, execute, and administer related amendments and associated documents.
Body
Board or Commission Action
N/A
Executive Summary
As part of the reorganization of the service delivery model of the Information Technology Department in August 2025, the city entered into multiple agreements with the Triden Group to provide consulting, technology, operational support, and risk management related services. The Triden Group was introduced through the California Joint Powers Insurance Authority (CJPIA) based on its experience supporting public agencies with similar operational and technology needs.
The agreements were executed over time to support different phases of the City's technology initiatives and were procured in accordance with the City's purchasing requirements, including the use of cooperative purchasing agreements. Although each agreement served a distinct purpose and was administered separately, the combined value of the agreements exceeds the City Council approval threshold established in the Municipal Code. This item requests that the City Council ratify the previously executed agreements, acknowledge the procurement approach used by staff, and authorize the City Manager to execute related amendments and associated documents as needed for ongoing contract administration.
Discussion
The city entered into multiple agreements with the Triden Group as part of a phased implementation approach following the reorganization of the Information Technology Department. The agreements supported separate operational needs, allowed work to proceed incrementally, and provided flexibility for staff to manage distinct scopes of work during the transition.
The agreements were structured separately because they addressed different service areas and implementation needs. This approach allowed the City to maintain continuity of operations, assign costs appropriately, and administer each scope of work independently.
The initial agreement with the Triden Group supported the Information Technology Department reorganization and has been completed. Subsequent agreements were procured through cooperative purchasing methods in accordance with Chapter 2.30 of the San Marcos Municipal Code, including Section 2.30.110 relating to cooperative purchasing, also referred to as piggyback procurement. A summarized list can be found below:
|
Contract # |
Scope |
Value |
Status |
|
7731 |
Staffing analysis |
$23,200.00 |
Complete |
|
7766 |
Fractional IT leadership services |
$48,000.00 |
In progress |
|
7767 |
Virtual Chief Information Security Officer services |
$45,000.00 |
In progress |
|
7820 |
Network hardware purchase and delivery |
$249,550.39 |
In progress |
|
7838 |
Modern network design and implementation |
$50,000.00 |
In progress |
|
7841 |
Managed detection and response (MDR) risk management service - 2-year term |
$110,356.10 |
In progress |
Although each agreement was procured and administered separately, the cumulative value of the agreements exceeds the threshold requiring City Council approval. Staff is therefore requesting City Council ratification of the agreements to provide transparency, document compliance with the City’s purchasing requirements, and create a clear administrative record.
The proposed resolution also authorizes the City Manager to negotiate, finalize, execute and administer related amendments and associated documents. This authority will allow staff to manage routine contract administration matters efficiently, provided such actions remain within approved budget authority and applicable purchasing requirements.
Staff anticipates that future technology-related services may be brought forward in a later phase during Fiscal Year 2026-27. Any future agreements requiring City Council approval will be presented separately as appropriate.
Environmental Review
The proposed action is not a project subject to the California Environmental Quality Act (CEQA) pursuant to Section 15378 of the CEQA Guidelines because it involves organizational, administrative, and governmental activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment.
Fiscal Impact
The agreements subject to ratification have been funded through previously approved operating and project budgets. No additional appropriation is requested as part of this action. The cumulative value of the agreements exceeds the Municipal Code threshold requiring City Council approval, prompting this ratification request.
Attachment(s)
Resolution Ratifying Agreements with the Triden Group for Information Technology and Risk Management Services and Authorizing Related Amendments
Prepared by: Janelle Laughlin, Administrative Services Director
Submitted by: Janelle Laughlin, Administrative Services Director
Reviewed by: Merce LeClair, Contracts, Grants and Procurement Manager
Approved by: Michelle Bender, City Manager