MEETING DATE:
March 10, 2026
SUBJECT:
Title
RESOLUTION NO. 2026-9552 - APPROVING AGREEMENT NO. 7774 WITH 72 HOUR, LLC DBA NATIONAL AUTOMOTIVE FLEET GROUP FOR PURCHASE OF TWO 2026 FREIGHTLINER M2106 REPLACEMENT DUMP TRUCKS, AND AUTHORIZING CITY MANAGER TO EXECUTE RELATED DOCUMENTS
Body
Recommendation
Recommendation
ADOPT a resolution approving Agreement No. 7774 with 72 Hour, LLC dba National Automotive Fleet Group for the purchase and delivery of two 5-yard dump trucks in an amount not to exceed $421,449.56 and authorizing the City Manager or designee to negotiate, finalize, and execute the agreement and all related documents.
Body
Board or Commission Action
Not Applicable
Executive Summary
The Public Works Department relies on 5-yard dump trucks to support roadway maintenance, asphalt operations, debris removal, and emergency response throughout the City. Two existing 2007 dump trucks have exceeded their planned service life and were previously retrofitted with emissions components that are no longer supported by the manufacturer.
As a result, maintenance costs have increased and operational downtime has become more frequent, affecting service reliability. Staff is requesting approval of Agreement No. 7774 for the purchase of two replacement dump trucks in an amount not to exceed $421,449.56 to ensure continued operational reliability and compliance with current emissions requirements.
Discussion
The two 2007 5-yard dump trucks proposed for replacement are over 18 years old and have exceeded the City’s established heavy truck lifecycle of 10-15 years. As these vehicles age, repair frequency and downtime have increased, affecting service reliability within the Public Works Streets Division.
To comply with prior state emissions requirements, the vehicles were retrofitted with aftermarket diesel particulate filter systems. Manufacturer support and replacement parts for these systems are no longer available. The lack of support for obsolete emissions components creates heightened risk of extended downtime and potential failure during required emissions inspections.
Non-compliance with current heavy-duty vehicle emissions regulations may result in registration holds, enforcement penalties, or operational restrictions. Replacement with new, compliant chassis ensures adherence to current federal and state emissions standards and supports the City’s commitment to regional air quality improvement.
In addition to regulatory compliance, replacement reduces escalating maintenance costs associated with aging engines and obsolete emissions systems, improves operational reliability for core infrastructure maintenance services, and enhances operator safety through updated vehicle safety systems.
In accordance with San Marcos Municipal Code Section 2.30.110 (Cooperative Purchasing), the City may procure equipment through competitively solicited cooperative purchasing agreements. National Auto Fleet Group is an authorized dealer under Sourcewell Contract No. 032824-NAF, which was competitively solicited and awarded by Sourcewell on November 18, 2024. The Sourcewell cooperative purchasing program conducts a competitive solicitation process on behalf of participating public agencies.
Staff has reviewed the cooperative agreement and confirmed that it satisfies the City’s procurement requirements. Based on this review, staff recommends awarding the contract to National Auto Fleet Group.
This replacement aligns with the City’s fleet standardization practices and long-term asset management planning.
Environmental Review
The activity performed under this action is not a “Project” as defined under Section 15378 of the CEQA Guidelines and is exempt under CEQA Section 15301 (Existing Facilities); therefore, it is not subject to environmental review.
Fiscal Impact
The total purchase amount is not to exceed $421,449.56 for the purchase and delivery of two dump trucks. Funding for this purchase is available in the Vehicle & Equipment Acquisition/Replacement Fund (#602). This is a one-time capital expenditure and does not commit the City to future operational costs beyond normal maintenance and operating expenses.
Attachment(s)
Resolution
Prepared by: Aaron Brothers, Fleet Supervisor
Submitted by: Aaron Brothers, Fleet Supervisor
Reviewed by: Tim Selke, Director of Public Works
Approved by: Michelle Bender, City Manager