MEETING DATE:
JUNE 8, 2021
SUBJECT:
Title
APPOINTMENTS TO CITY BOARDS, COMMITTEES AND COMMISSIONS
Body
Recommendation
Recommendation
APPOINT individuals to positions on City Boards, Committees and Commissions.
Body
Board or Commission Action
Not applicable.
Relevant Council Strategic Theme
Good Governance
Introduction
The City Council has established boards and commissions to assist with various functions of the City. The roles of the boards and commissions vary from making decisions to making recommendations to the City Council. These boards and commissions consist of individuals who meet certain criteria outlined in bylaws, Municipal Code or resolution. The City Council has the opportunity every year to review the vacant and expiring positions with the opportunity to appoint new individuals to serve in those positions. Terms, for most commissions, are either two (2) or four (4) years. Pursuant to Government Code Section 1302, “every officer whose term has expired shall continue to discharge the duties of his/her office until his/her successor has qualified” and been appointed by the City Council.
As part of the board and commission appointment process, the City enables and ensures all citizens of the City, pursuant to the Maddy Act (Act), have equal access to specific and current information about the many local regulating and advisory boards, commissions and committees. The Act provides citizens equal opportunity to be informed of vacancies which shall occur, so that they may pursue, participate in and contribute to the operations of local government by serving on such boards, commissions and committees. In compliance with the Act, the notice of vacancies was posted on the City’s website with an accompanying press release to local news agencies. The application period was from April 14, 2021 to May 27, 2021. The City Clerk’s Office received a total of 6 applications for Commission vacancies. Applications were then screened by the City Clerk’s Office to ensure that eligibility requirements met each respective board’s governing documents. Qualified applicants were invited to attend the June 8, 2021 City Council meeting to be interviewed and to provide an opportunity to speak to their qualifications for service.
Discussion
The City Council has the opportunity to annually consider making appointments to various City boards, committees, and commissions. The Council is reminded that for those appointments which carry a stipend, the provisions of San Marcos Municipal Code Chapter 2.16 (Controls on Campaign Contributions) restrict Council Member action on campaign contributors of $100 or more. See section 2.16.070. In the event an applicant has made such a contribution to a Council Member within the last 12 months, that Council Member must leave the dais during any action and consideration concerning that candidate.
Committees with either General City Council appointment authority, or unspecified appointment authority:
• Budget Review Committee - Resolution No. 1997-4900
The Mayor is the appointing authority with approval from the City Council as delineated in the Municipal Code or by City Council Resolution for the following commissions:
• Youth Commission - SMMC Section 9.12.010
Listed are the following vacancies:
|
Commission/Committee/Board |
Term (Years) |
Vacancies |
|
Budget Review Committee |
3 |
2 - Regular Positions & 1 Unscheduled Alternate Position |
|
Youth Commission |
3 |
4 - Regular Positions |
Pursuant to Government Code Section 1302, “every officer whose term has expired shall continue to discharge the duties of his/her office until his/her successor has qualified” and been appointed by the City Council.
The following is a list of the commission, committee and board vacancies with term, stipend (if any), and qualifications for serving in that position. Qualified applicants are listed below alphabetically. Applicants noted with an (*) are serving as alternates, but seeking regular positions.
Budget Review Committee: Two (2) regular scheduled vacancies, one (1) unscheduled alternate vacancy; 3-year term - new term expires 06/30/2024.
• Qualifications: Applicant must reside within city limits and be a qualified elector
• Commissioners whose terms expired are: Charlotte Rice, Kathleen Smith and Amber Tarrac (alternate)
• Stipend per meeting: None
Applicants:
|
Neil Kramer |
Gayle Martin |
|
Kathleen Smith |
John Spiller |
Youth Commission: Four (4) regular scheduled vacancies; 3-year term - new term expires 06/30/2024.
• Qualifications: : Applicant must reside within city limits or within the boundaries of the San Marcos Unified School District; have completed the sixth grade but not yet attained the age of twenty-one years of age at the time of appointment
• Commissioners whose terms expired are: Jorge Silva D’Andre, Felipe Cruz, Sophia Morrison, and Natalie Ramirez
• Stipend per meeting: $60 Chair / $30 all other members
Applicants:
|
Nikita Jadhav |
Chelsea Johnson |
Fiscal Impact
The Fiscal Year 2021-22 stipends and membership costs have been budgeted in the General Fund (100) in the proposed Fiscal Year 2021-22 Operations and Maintenance Budget. Future stipends and memberships costs will continue to be budgeted in the General Fund.
Attachment(s)
2021 December Commission Vacancies and Attendance List
BRC Applications
Youth Commission Applications
Prepared by: Joseline Cadima, Deputy City Clerk
Reviewed by: Phillip Scollick, City Clerk
Approved by: Jack Griffin, City Manager