MEETING DATE:
JUNE 26, 2018
SUBJECT:
Title
RESOLUTION NO. 2018-8519 - AWARDING A FIVE YEAR LANDSCAPE MAINTENANCE CONTRACT FOR THE MEDIAN GROUPS A, B AND C
Body
Recommendation
Recommendation
ADOPT a resolution awarding a five (5) year landscape maintenance service contract to Executive Landscape, Inc. in the amount of $738,640 for median groups A, B and C.
Body
Board or Commission Action
Not Applicable
Relevant Council Strategic Theme
Dynamic and Responsive Service Delivery
Good Governance
Relevant Department Goal
Not Applicable
Executive Summary
City staff has publically solicited and reviewed the request for proposals for a five (5) year landscape maintenance contract for the median groups A, B and C. The contract will provide general landscape maintenance services to medians, parkways, and right-of-ways along major corridors within the City. The maintenance consists of general clean-up, pruning, mowing and minor tree trimming. Staff is seeking council approval to award the contract to the most qualified, responsible and responsive bidder.
Discussion
Through contract maintenance services, the Public Works Department is responsible for the landscape maintenance of medians and parkways along major corridors within the City such as San Marcos Boulevard, Rancho Santa Fe Road, and Mission Road. Various combinations of these medians and parkway areas are grouped together for maintenance oversight and referred to as median groups A, B and C.
On Wednesday, May 23, 2018, staff publically solicited a request for proposals for the project area. The contract term is for a five (5) year period and valued at $147,728 per year with a cumulative cost of $738,640 for the term of the contract, not including extra work activities that may be needed on an as-needed basis to maintain a high level of service to the public.
On June 13, 2018, the City received two (2) proposals for the services requested. The table below reflects the proposals received:
|
CONTRACTOR NAME |
ANNUAL BID AMOUNT |
|
Executive Landscape, Inc. |
$147,728.00 |
|
PWLC1, Inc. |
$156,000.00 |
Staff has reviewed and evaluated all responsive proposals and has identified Executive Landscape, Inc. as the most qualified, responsible and responsive bidder. Staff is seeking council approval to award a five (5) year landscape maintenance services contract to Executive Landscape, Inc for a total of $738,640.00
Environmental Review
There are no environmental impacts related to this project.
Fiscal Impact
The project is budgeted in the approved Fiscal Year 2017-2018 budget and is funded with General Funds (100), Lighting and Landscape Maintenance District Funds (202) and Citywide CFD 98-02 Funds (205).
Attachment(s)
Resolution 2018-XXXX
Prepared by: Art Sotelo, Public Works Manager- Parks & Landscape
Submitted by: Jim Chafe, Deputy Public Works Director
Reviewed by: Matt Little, Public Works Director/Deputy City Manager
Approved by: Jack Griffin, City Manager