Board or Commission Action
Not Applicable
Relevant Council Strategic Theme
Planning for the Future
Dynamic and Responsive Service Delivery
Good Governance
Relevant Department Goal
Not Applicable
Executive Summary
The Public Works Department currently maintains 31 sports fields across eight City Parks throughout the City and partners with a contractor to perform as needed renovations. The Department has contracted with Diamond Designs, LLC in the past to provide renovation services on an annual basis. To improve consistency, efficiency and control costs, City staff has publicly solicited and reviewed bids for these services. Approval of this resolution will award a five-year contract for as needed sports field renovation services in an amount not to exceed $500,000 over the five years to Diamond Designs, LLC.
Discussion
The City of San Marcos is recognized for maintaining high-quality sports fields within its park system. These fields are heavily utilized by youth sports organizations, City leagues, local schools, and the public. This high level of use contributes to ongoing wear and tear that routine maintenance alone cannot fully address. To ensure the fields remain functional, and in optimal playing condition, periodic renovations are necessary. Therefore, the Public Works Department seeks to contract with a qualified contractor to provide as-needed sports field renovation services at parks throughout the City.
In accordance with Section 2.30.100 of the San Marcos Municipal Code, bids were publicly solicited under PW IFB 26-01 on March 6, 2026, and on April 1, 2026, the City received three bids. The lowest responsive, responsible bidder was Diamond Designs, LLC.
Staff recommends that City Council approve the award of multi-year contract for sports field renovation services, in an amount not to exceed $500,000.00 and authorize the City Manager to negotiate, finalize and execute the contracts and related documents with Diamond Designs, LLC.
Environmental Review
The activity performed under this action is not a “project” as defined under Section 15378 of the CEQA Guidelines, and is therefore not subject to environmental review pursuant to CEQA Guidelines section 15060(c)(3).
Fiscal Impact
Award of the contract does not result in a change to the City’s Operating and General Fund budget. Funding for this agreement was appropriated in the FY2026 budgets and will be split between General Fund (1030xx), Measure Q Fund (606035), and the CFD 98-02 Lighting and Landscaping Fund (205).
The contract award does not commit the City to any future expenditure beyond the approved contract amount.