MEETING DATE:
JANUARY 14, 2025
SUBJECT:
Title
RESOLUTION NO. 2025-9400 - EXECUTE AMENDMENT 4 TO THE JANITORIAL SERVICES AGREEMENT (6223) WITH CCS FACILITY SERVICES - SAN DIEGO, INC.
Body
Recommendation
Recommendation
ADOPT a resolution authorizing the City Manager to execute Amendment 4 to the Janitorial Services Agreement with CCS Facility Services - San Diego, Inc, to increase said agreement to an amount not to exceed $1,616,600.00, and to extend the agreement to August 03, 2025.
Body
Board or Commission Action
Not Applicable
Relevant Council Strategic Theme
Planning for the Future
Dynamic and Responsive Service Delivery
Good Governance
Executive Summary
On January 28, 2020, CCS Facility Services - San Diego, Inc. was awarded a general services contract for City-wide janitorial services, with a total not-to-exceed value of $1,300,000. The contract is currently set to terminate on February 3, 2025. In order to better align this agreement with the City’s fiscal calendar and to allow adequate time to publicly bid, Staff is seeking Council approval to amend and extend the agreement.
Discussion
On November 8, 2019, the Public Works Department issued a Request for Proposals (RFP) for janitorial services. On December 2, 2020, the City received three responsive proposals. After careful evaluation, staff selected CCS Facility Services - San Diego, Inc. as the qualified, responsible, and responsive proposer. On January 28, 2020, the City Council approved the award of a five-year contract for city-wide janitorial services to CCS Facility Services - San Diego, Inc. in an amount not to exceed $1,300,000.
To better align this agreement with the City's fiscal calendar for budgeting and planning purposes, staff is seeking Council approval to authorize the City Manager to execute Amendment 4 to the contract. This amendment would increase the not-to-exceed amount to $1,616,600, and would extend the contract termination date by six months, with the new termination date being August 3, 2025.
Environmental Review
The activity performed under this action is not a “Project” as defined under Section 15378 of the CEQA Guidelines, and is therefore not subject to environmental review pursuant to CEQA Guidelines section 15060(c)(3).
Fiscal Impact
Funding to support this agreement is budgeted in the FY25 General Fund (100). The contract award does not commit the City to any future expenditure.
Attachment(s)
Resolution
Prepared by: Chris Lorentzen, Public Works Coordinator
Submitted by: Tim Selke, Public Works Manager
Reviewed by: Darren Chamow, Public Works Director
Approved by: Michelle Bender, City Manager