MEETING DATE:
APRIL 23, 2024
SUBJECT:
Title
RESOLUTION NO. 2024-9280 - APPROVING CONSTRUCTION DOCUMENTS, AUTHORIZING ADVERTISEMENT FOR BID, AND DELEGATING AUTHORITY TO THE CITY MANAGER TO AWARD, FINALIZE, AND EXECUTE THE CONSTRUCTION CONTRACT DOCUMENTS FOR THE RANCHO SANTA FE PAVEMENT RESTORATION PROJECT (CIP #ST014)
Body
Recommendation
Recommendation
ADOPT resolution approving the construction documents for the Rancho Santa Fe Pavement Restoration Project (CIP #ST014) and delegating authority to the City Manager to negotiate, finalize and execute all material and construction contracts for the project.
Body
Board or Commission Action
N/A
Relevant Council Strategic Theme
Planning for the Future
Good Governance
Executive Summary
The Rancho Santa Fe Pavement Restoration Project (Project) will rehabilitate the pavement on Rancho Santa Fe Rd. between Melrose Drive to Lake Ridge Drive. City staff reviewed the construction documents, which are included in the agenda packet, and recommend that the City Council approve the same. Staff recommends that the City Council delegate to and authorize the City Manager to award, negotiate, finalize, and execute the contract documents necessary for construction of the project.
Discussion
The Project will rehabilitate the pavement on Rancho Santa Fe Rd. between Melrose Drive and Lake Ridge Drive, which is reaching the end of its useful life. The Project will also replace the existing curb ramps at the signalized intersections with new ADA compliant ones. Traffic signal and bike lane improvements are also part of the Project.
The pavement rehabilitation activities on this project will be accomplished by utilizing a cost-effective, long-lasting and environmentally friendly method, referred to as cold in-place recycling. This is a continuous multistep paving process in which the existing asphalt pavement is removed and reused with specialized equipment that recycles the pavement in-place. It includes removing the top three or four inches of the existing asphalt surface and blending the reclaimed material with an asphalt recycling agent. Once the cold in-place recycling is cured, the pavement is overlaid with a new asphalt surface layer. These improvements will result in enhanced rideability, improved safety, reduce maintenance and overall lifecycle costs.
As with other pavement resurfacing projects, staff typically reviews and refines the striping and pavement markings to improve safety for all modes of travel. Typical striping and pavement marking refinements include adding new bike lanes or enhancing existing bike lanes, where sufficient space exists. This project will provide a bike lane buffer, ensuring continuation of enhanced bike lanes within and surrounding the project limits.
Staff recommends that the City Council approve the construction documents, authorize the City Manager to award the construction contract to the lowest responsive and responsible bidder, finalize, and execute the construction contract to expedite construction activities.
Environmental Review
The Project is exempt from California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301, Existing Facilities Class 1(c). This includes the proposed project scope to do minor alterations to existing public facilities including streets, sidewalks, gutters, bicycle lanes, and similar facilities involving negligible or no expansion.
Fiscal Impact
The Project (CIP #ST014) is budgeted and approved in the Fiscal Year 2023-2024 Capital Improvement Program Budget and is funded with TransNet LSI fund.
Attachment(s)
Resolution
Construction Documents
Prepared/Submitted by: Emad Elias, Associate Civil Engineer
Reviewed by: Isaac Etchamendy, Development Services Director/City Engineer
Approved by: Michelle Bender, City Manager