MEETING DATE:
March 23, 2021
SUBJECT:
Title
INFORMATIONAL ITEM - SAN MARCOS CREEK SPECIFIC PLAN INFRASTRUCTURE PROJECTS CHANGE ORDER UPDATE
Body
Recommendation
Recommendation
NOTE AND FILE this staff report.
Body
Board or Commission Action
Not Applicable
Relevant Council Strategic Theme
Planning for the Future
Good Governance
Relevant Department Goal
Not Applicable
Executive Summary
The City is currently constructing the $108MM San Marcos Creek District Specific Plan infrastructure projects (“Project”). The Project construction value at the time of bid was $61,555,365.99. The City has budgeted an industry standard ten percent (10%) construction contingency for the project to pay for unanticipated construction costs. At this time staff desires to update the City Council on change orders encountered since the start of the Project. Provided in this report is a summary of construction change orders to date. All change orders to date total $1,774,207.12 and are within the identified construction contingency budget.
Discussion
SEMA was selected as the Contractor to construct the Project at the original contract amount of $61,555,365.99. Over the course of construction various factors can lead to increased costs including but not limited to unforeseen conditions, delays, previously unknown subsurface conditions, design changes, etc. Any item that results in a change to the project is captured in a change order executed between the City and Contractor. To account for potential increases to the project construction cost the City has budgeted an industry standard 10% construction contingency to accommodate these potential increased costs. At this time staff desires to update the Council on change orders to date. Below is a list of completed change orders along with a brief summary of the scope of work each one contains.
Change Order 1
Amount: $19,590.69
Scope: Extra work for unforeseen conditions including trash removal, additional stormwater BMPs, work to avoid utility conflicts, and permit registration documents.
Change Order 2
Amount: $9,761.90
Scope: Extra work for additional stormwater BMPs.
Change Order 3
Amount: $71,369.08
Scope: Updates to controllers on traffic signals to new standards adopted during bid period. This change order also includes a mailbox relocation to avoid conflicts with construction, and various items of extra work for unforeseen conditions.
Change Order 4
Amount: $133,401.01
Scope: Temporary bypass for sewer work to allow for construction sewer line while power poles remained in place, extra work for trash and refuse clean-up, additional silt and ESA fencing, and extra work for unforeseen geologic conditions encountered while placing 84” pipe.
Change Order 5
Amount: $61,128.44
Scope: Modification of detour road to work around SDGE poles, detour modifications to accommodate utilities, extra work for previously undiscovered subsurface materials, disposal of illicit dumping, and traffic control flagging.
Change Order 6
Amount: $1,478,956.00
Scope: Increases the number of working days by 190 to allow the Contractor sufficient time to perform the work due to delays from utilities. 160 days of that time is considered “compensable” and requires the extension of certain quantities such as time related overhead and site maintenance. 30 days of the change order are considered non-compensable and only extend the completion date but do not require the City to compensate the Contractor.
All change orders to date total $1,774,207.12.
Environmental Review
The change orders summarized in this staff report are consistent with the approved environmental documents and have been evaluated by staff to not require additional environmental review under the California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA). The projects CEQA and NEPA approvals are summarized in Table 1 below:
|
Table 1: Environmental Approval Summary |
|
|
|
CEQA |
APPROVAL DATE |
|
|
|
|
EIR |
07/24/2007 |
|
Addendum #1 |
11/14/2011 |
|
Addendum #2 |
7/16/2015 |
|
|
|
|
NEPA |
APPROVAL DATE |
|
ACOE Jurisdiction 404 Permit - Environmental Assessment (EA)/FINDING OF NO SIGNIFICANT IMPACT (FONSI) |
2/1/2012 |
|
ACOE Jurisdiction Amended 404 Permit - EA/FONSI |
2/1/2012 |
|
FHWA Caltrans NEPA - CE |
1/16/2015 |
|
FHWA Caltrans NEPA Re-validation - CE |
1/18/2018 |
Fiscal Impact
Change orders are managed within the approved budget limits of the project. No budget impact is anticipated as part of this informational item.
Attachment(s)
NONE
Prepared by: Isaac Etchamendy P.E., City Engineer
Reviewed by: Dahvia Lynch, Development Services Director
Approved by: Jack Griffin, City Manager