MEETING DATE:
JUNE 24, 2025
SUBJECT:
Title
RESOLUTION NO. 2025-9462 - AWARDING A CONTRACT FOR ASSET MANAGEMENT SOFTWARE SERVICES AND DELEGATING AUTHORITY TO THE CITY MANAGER TO NEGOTIATE, FINALIZE, AND EXECUTE THE CONTRACT WITH VERTOSOFT
Body
Recommendation
Recommendation
ADOPT a resolution awarding a contract for asset management software services, and delegating authority to the City Manager to negotiate, finalize, and execute a contract with VERTOSOFT for a maximum of three (3) years with a not-to-exceed budget of $420,000.00.
Body
Board or Commission Action
Not Applicable
Relevant Council Strategic Theme
Planning for the Future
Dynamic and Responsive Service Delivery
Good Governance
Relevant Department Goal
Not Applicable
Executive Summary
For more than 10 years, the Public Works Department has utilized Lucity asset management software as its primary work order and asset management tool. In that time, the needs of the department have evolved, and Lucity no longer supports the Department's functions. Staff researched and evaluated multiple asset management software applications, and determined that OpenGov is the best match for the Public Works departmental needs. Approval of the proposed resolution will award multi-year contract for asset management software services in an amount not to exceed $420,000 for the term of the contract to VERTOSOFT.
Discussion
The Public Works Department completes over 8,000 work orders annually and maintains thousands of assets throughout the City. Having the ability to accurately track, monitor, and manage the maintenance of these vital assets is critical to the Department's operations. Over the past 10 years the Department has utilized Lucity asset management software. As the City and the Department have grown, a more tailored solution is needed. Staff evaluated multiple asset management solutions and consulted with other municipalities to determine that OpenGov Asset Management was best suited to meet t...
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