MEETING DATE:
FEBRUARY 24, 2015
SUBJECT:
Title
LIGHT DUTY VEHICLE LEASE AND MAINTENANCE PROGRAM
Body
Recommendation
Recommendation
APPROVE authorizing the City Manager to execute the Enterprise Master Equity Lease Agreement, upon final review by the City Attorney.
Body
Board or Commission Action
Not Applicable.
Relevant Council Strategic Theme
Good Governance
Relevant Department Goal
Not Applicable.
Introduction
The City currently owns and maintains approximately 100 light duty vehicles for various City
Departments, including the Fire Department. Approximately 43% of these light duty vehicles are past their useful life. As a result, the majority of the light duty fleet needs to be replaced to mitigate the escalating repair and maintenance costs.
Discussion
City vehicles are used to perform various tasks throughout the city and serve the public on a daily basis. Light duty vehicles make up approximately 67% of the City's entire Fleet (including emergency response and heavy duty vehicles). Unfortunately, due to budget challenges that prevented more timely replacement, the current condition of the light duty fleet is deteriorating.
During a vehicle's useful life cycle, preventive maintenance (such as fluid changes, and tire brake and filter replacements) is the primary needed maintenance. However, it has become necessary to replace entire engines, transmissions, radiators and other major components for many of our light duty vehicles in recent years. During major repairs, the lack of available vehicles and number of out-of-service days can adversely affect operations. As maintenance costs for our fleet continues to erode the budget and interfere with the efficiency of City operations, it has become imperative to find a solution to update this portion of the fleet.
A complete evaluation of the entire fleet was prepared to identify the most cost effective means of vehicle replacement. The evaluation also i...
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