MEETING DATE:
December 9, 2025
SUBJECT:
Title
RESOLUTION NO. 2025-9519 - AWARDING A CONTRACT TO SOUTHERN COUNTIES LUBRICANTS LLC FOR BULK FUEL AND LUBRICANT SERVICES, AND DELEGATING AUTHORITY TO THE CITY MANAGER TO NEGOTIATE, FINALIZE, AND EXECUTE THE CONTRACT AND ANY RELATED DOCUMENTS
Body
Recommendation
Recommendation
ADOPT a resolution awarding a contract to Southern Counties Lubricants, LLC for the purchase and delivery of bulk fuel and lubricant services in an amount not to exceed $7,500,000 for a five-year term, and authorizing the City Manager to negotiate, finalize, and execute the contract and related documents.
Body
Board or Commission Action
Not Applicable
Executive Summary
The Public Works Department manages the City's bulk fuel and lubricant needs that support operational and public safety functions. Fuel is primarily supplied through the Public Works Yard fuel island, with supplemental diesel dispensing at Fire Station 2 and Fire Station 4. These facilities collectively support approximately 350,000 gallons of annual gasoline and diesel use for City departments and partner agencies.
Approval of this item will provide continued, reliable, and cost-effective fuel and lubricant services under a competitively awarded contract.
Discussion
The City provides gasoline and diesel fueling through its primary fuel island at the Public Works Yard and supplemental diesel pumps at Fire Station 2 and Fire Station 4. These sites support fueling needs for City operations and partner agencies, including the San Diego County Sheriff's Department and the San Marcos Unified School District.
In accordance with San Marcos Municipal Code Section 2.30.100, the City issued a Request for Proposals (PW RFP 25-07) for bulk fuel and lubricant services on September 16, 2025, with proposals due October 03, 2025. Three proposals were received.
Staff evaluated the proposals and Southern Counties Lubricants, LLC was identified as the most qualified, responsive, an...
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