MEETING DATE:
December 14, 2021
SUBJECT:
Title
RESOLUTION NO. 2021-8961 - ADOPT A RESOLUTION DELEGATING AUTHORITY TO THE CITY MANGER TO NEGOTIATE, FINALIZE, AND EXECUTE CONTRACT DOCUMENTS FOR THE UPGRADE OF THE CITY'S FINANCIAL ACCOUNTING, HUMAN RESOURCE, AND PAYROLL SOFTWARE AND MIGRATE TO A SOFTWARE AS A SERVICE ENVIRONMENT.
Body
Recommendation
Recommendation
ADOPT a resolution delegating authority to the City Manager to negotiate, finalize, and execute contract documents for the upgrade of the City's Financial Accounting, Human Resource, and Payroll software and migrate to a software as a service environment.
Body
Board or Commission Action
Not Applicable
Relevant Council Strategic Theme
Good Governance
Relevant Department Goal
Not Applicable
Executive Summary
A request for proposal (RFP) for Municipal Enterprise Financial System was issued by the City on November 6, 2009. Subsequently, Tyler Technologies Munis Software was selected and an agreement was signed on June 29, 2010 for implementation of a Financial, Human Resource and Payroll software systems. After successful implementation and continued use of the originally approved product, the City wishes to upgrade the Financial Accounting software and migrate to a Software as a Service (SaaS) platform to mitigate any future concerns with supporting application life cycles and systems security.
Upgrading the system to a current version will allow the City to utilize improvements in the system for a more efficient and paperless processes moving forward. Updating Munis regularly will allow the City to utilize improvements to the system and maintain the latest functionality and security. If the migration to SaaS is approved, all future software updates, patches, server storage, backup, software licensing, server security and maintenance will be handled by Tyler Technologies regularly.
Staff recommends authorizing the City Manager to execute a multi-year service agreement to Tyler Technolog...
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