MEETING DATE:
September 8, 2026
SUBJECT:
Title
RESOLUTION NO. 2026-9657 - DELEGATING TO AND AUTHORIZING THE CITY MANAGER TO NEGOTIATE, FINALIZE, AND EXECUTE CONTRACT AMENDMENTS FOR THE 2026 SURFACE SEAL PROJECT (CIP# ST011-2)
Body
Recommendation
Recommendation
ADOPT a resolution delegating to and authorizing the City Manager to negotiate, finalize, and execute contract amendments for the 2026 Surface Seal Project (CIP# ST011-2).
Body
Board or Commission Action
Not Applicable
Executive Summary
The purchasing provisions of the San Marcos Municipal Code authorize the City Manager to issue and execute contract change orders up to the amount of $250,000 for contracts having an initial value of $2,500,000 or less, or up to ten percent of the initial contract value for contracts having an initial value of more than $2,500,000. Cumulative changes to a contract exceeding these two criteria require approval by the City Council.
Discussion
The 2026 Surface Seal Project (CIP# ST011-2, “Project”) is currently under construction and includes pavement repairs and preventative maintenance activities along Borden Road, Melrose Drive, Montiel Road, and Questhaven Road, as well as numerous residential streets throughout the city. The Project contract was awarded to American Asphalt South in the amount of $2,096,747.57. The Project includes removing and replacing localized failed pavement areas, crack sealing, slurry sealing, pavement striping, and enhancing bike lanes by adding buffers where feasible.
Since the time of project design and contract award, many of the roads included in this project have experienced further deterioration due to continued substantial vehicle use, weather impacts, and utility trenches, resulting in higher quantities of repairs than originally anticipated. Additionally, there have been several Vallecitos Water District (VWD) water line breaks on roads that are included in this year’s surface seal project which require localized road...
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