MEETING DATE:
FEBRUARY 25, 2020
SUBJECT:
Title
RESOLUTION NO. 2020-8740 - AWARDING A FIVE-YEAR SERVICE CONTRACT FOR PUMP & WELL MAINTENANCE SERVICES
Body
Recommendation
Recommendation
ADOPT a resolution awarding a five-year service contract to Brax Company, Inc. in the amount of $498,005 for as-needed pump and well maintenance services.
Body
Not applicable
Relevant Council Strategic Theme
Quality of Life
Dynamic and Responsive Service Delivery
Good Governance
Relevant Department Goal
Not applicable
Executive Summary
Staff has publically solicited and reviewed the request for proposals for as-needed maintenance services for pumps & irrigation wells. The contract will provide annual inspections, general maintenance, and as-needed service and repair of pumps and wells throughout the City. Staff is seeking council approval to award the contract to the most qualified, responsible, and responsive bidder.
Discussion
In compliance with the department goals of quality of life, dynamic and responsive service delivery and good governance, the Public Works Department will manage services for Pump & Well Services under contracted maintenance services.
On December 4, 2019, staff publically solicited a request for proposals for pump and well maintenance services. The contract term is for five years and valued at a cumulative cost of $498,005.
On January 2, 2020, the City received two proposals for the services requested. The table below reflects the responsive proposals received:
Contractor Name
Estimated Annual Costs
Brax Company, Inc.
$63,485
South West Pump
$86,300
Staff reviewed and evaluated the responsive proposals, and Brax Company, Inc. was identified as the lowest, most qualified, and responsive proposer. Staff is seeking Council approval to award a five-year pump and well service contract to Brax Company, Inc., in the amount of $498,005, which includes the annual contract amount and an amount for unforeseen, as-needed, additional pump a...
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