MEETING DATE:
July 8, 2025
SUBJECT:
Title
RESOLUTION NO. 2025-9468 - DELEGATING TO AND AUTHORIZING THE CITY MANAGER TO NEGOTIATE, FINALIZE, AND EXECUTE CONTRACT AMENDMENTS FOR THE 2024 SURFACE SEAL PROJECT (CIP# ST011)
Body
Recommendation
Recommendation
ADOPT a resolution delegating to and authorizing the City Manager to negotiate, finalize, and execute contract amendments for the 2024 Surface Seal Project (CIP# ST11)
Body
Board or Commission Action
Not Applicable
Relevant Council Strategic Theme
Quality of Life
Good Governance
Executive Summary
The purchasing provisions of the San Marcos Municipal Code authorize the City Manager to issue and execute contract change orders up to the amount of $250,000 for contracts having an initial value of $2,500,000 or less, or up to ten percent of the initial contract value for contracts having an initial value of more than $2,500,000. Cumulative changes to a contract exceeding these two criteria require approval by the City Council.
Discussion
The 2024 Surface Seal project (CIP# ST011, "Project") is currently under construction and includes pavement repairs and preventative maintenance activities along Las Posas Drive, Linda Vista Drive, Pacific Street, as well as numerous residential streets throughout the city. The Project contract was awarded to Pavement Coatings Co. in the amount of $3,569,732. The Project includes removing and replacing localized failed pavement areas, crack sealing, slurry sealing, pavement striping, and enhancing bike lanes by adding buffers.
Since the time of project design and contract award, many of the roads included in this project have experienced further deterioration due to rain storms and utility trenches, resulting in higher quantities of repair in these localized areas. To further enhance the condition of Las Posas Rd, staff decided to micro-mill the existing pavement within the project limits. The micro-milling would remove approximately half an inch and up to three ...
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