MEETING DATE:
May 12, 2026
SUBJECT:
Title
RESOLUTION NO. 2026-9585 - AWARDING A CONTRACT FOR AS NEEDED SPORTS FIELD RENOVATION SERVICES WITH DIAMOND DESIGNS, LLC, AND DELEGATING AUTHORITY TO THE CITY MANAGER TO NEGOTIATE, FINALIZE, AND EXECUTE THE CONTRACT AND ALL RELATED DOCUMENTS
Body
Recommendation
Recommendation
ADOPT a resolution awarding a contract for as needed sports field renovation services to Diamond Designs, LLC in the amount not to exceed $500,000.00 for a maximum of five (5) years, and delegating authority to the City Manager to negotiate, finalize, and execute the contract and all related documents.
Body
Board or Commission Action
Not Applicable
Relevant Council Strategic Theme
Planning for the Future
Dynamic and Responsive Service Delivery
Good Governance
Relevant Department Goal
Not Applicable
Executive Summary
The Public Works Department currently maintains 31 sports fields across eight City Parks throughout the City and partners with a contractor to perform as needed renovations. The Department has contracted with Diamond Designs, LLC in the past to provide renovation services on an annual basis. To improve consistency, efficiency and control costs, City staff has publicly solicited and reviewed bids for these services. Approval of this resolution will award a five-year contract for as needed sports field renovation services in an amount not to exceed $500,000 over the five years to Diamond Designs, LLC.
Discussion
The City of San Marcos is recognized for maintaining high-quality sports fields within its park system. These fields are heavily utilized by youth sports organizations, City leagues, local schools, and the public. This high level of use contributes to ongoing wear and tear that routine maintenance alone cannot fully address. To ensure the fields remain functional, and in optimal playing condition, periodic renovations are necessary. Therefore, the Public Works Department seeks to contract with a qualified cont...
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