MEETING DATE:
OCTOBER 14, 2025
SUBJECT:
Title
RESOLUTION NO. 2025-9497 - AUTHORIZATION OF FUNDING FOR MICROSOFT AZURE CLOUD SERVICES UNDER RIVERSIDE MASTER AGREEMENT NO. 8084445 (CDW SERVER AND CLOUD ENROLLMENT)
Body
Recommendation
Recommendation
ADOPT a resolution authorizing funding in the amount of $178,000 for Fiscal Year 2025-26 for Microsoft Azure cloud services usage under the Riverside Master Agreement No. 8084445, as administered through the City's Server and Cloud Enrollment with CDW Logistics LLC.
Body
Board or Commission Action
Not Applicable
Executive Summary
The City of San Marcos utilizes Microsoft Azure cloud services to support critical operations, including data storage, application hosting, and cybersecurity. As permitted by Section 2.30.110 of the San Marcos Municipal Code, the City participates in the Riverside Master Agreement No. 8084445 through a Server and Cloud Enrollment (Enrollment No. 5-0000009929040), executed with CDW Logistics LLC in April 2023.
The total annual cost for Azure services has now exceeded the threshold requiring City Council approval. While funding for Azure has already been included in the adopted Fiscal Year 2025-26 Information Technology operating budget, Council authorization is required to approve the $178,000 annual expenditure in compliance with City purchasing policies.
Discussion
The City's Azure services are administered under the Riverside Master Agreement No. 8084445 through CDW Logistics LLC. This enrollment provides access to favorable pricing and licensing terms for Microsoft Azure.
Although the City budgeted Azure services for FY25-26, the cumulative cost has surpassed the threshold that can be approved administratively by staff. Council approval is therefore required to authorize the total funding. Approval of this item will ensure compliance with City financial policies and allow for uninterrupted continuation of Microsoft Azure cloud services.
Environmental Review
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