MEETING DATE:
SEPTEMBER 22, 2020
SUBJECT:
Title
RESOLUTION NO. 2020-8816 - AWARDING BULK FUEL SERVICES CONTRACT
Body
Recommendation
Recommendation
ADOPT a resolution awarding a bulk fuel services contract and authorizing the City Manager or delegated designee to finalize and execute the contract and all related documents to Southern Counties Lubricants, LLC. for as needed bulk fuel service.
Body
Board or Commission Action (If not applicable, please state not applicable below)
Relevant Council Strategic Theme (If not applicable, please state not applicable below)
Dynamic and Responsive Service Delivery
Good Governance
Relevant Department Goal (If not applicable, please state not applicable below)
Executive Summary
The City spends approximately $845,000 per year on fuel and lubricants which equates to roughly 280,000 gallons per year. Approximately 70% of the fuel procured by the City is passed through to San Diego County (through the Sheriff's Department) and San Marcos Unified School District.
Discussion
On July 20, 2020, a request for proposals was solicited for bulk fuel services for the Public Works Yard, Fire Station #2 and Fire Station #4 fuel facilities. On August 10, 2020, three proposals were received:
1. Merrimac Petroleum, Inc.
2. Pinnacle Petroleum, Inc.
3. Southern Counties Lubricants, LLC
Staff reviewed and evaluated proposals based on four criteria: qualification and experience, scope of work understanding, experience with similar work and cost.
Fuel will be ordered on an as-needed basis. The service provider price consists of the Oil Price Information Service (OPIS) daily low rack average plus a stated not to exceed amount, which shall establish the cost per gallon of fuel. The quoted "over OPIS" amount provided in the proposal shall remain firm for the term of the contract.
The proposals were evaluated and Southern Counties Lubricants, LLC was rated the most qualified, responsive and responsible proposer. Therefore, sta...
Click here for full text